BREDON BOWLING CLUB - CONSTITUTION AND RULES (NOV 2018)
The Club shall be called BREDON BOWLING CLUB.
The Headquarters of the Club shall be at the Clubhouse.
The objects of the Club shall be to play and promote community participation in the Level Green game of Bowls and to provide Social recreation.
The Club shall be affiliated to Bowls England and the Worcestershire Bowling Association and comply with the Rules and Regulations of the Association.
The Officers of the Club shall be a President, Chairperson, Treasurer, Secretary, Assistant Secretary, (as determined by the Management Committee), Fixtures Secretary and Club Captain. All Officers to be elected at the Annual General Meeting
5.1 The Captains, Vice Captains and Competition Secretary shall be elected at the respective player’s annual bowlers meetings.
5.2 The Men’s Captain and Ladies Captain shall both be eligible to become Club Captain
Management of the Club shall be entrusted to the Management Committee which shall comprise of not more than seven playing members elected at the Annual General Meeting together with the Officers of the Club, the social committee representative, the catering officer and the Lady Players Section Secretary.
6.1 Candidates for election to the Committee shall be those members of the retiring Committee eligible to offer themselves for re-election and such other full members whose nominations (duly proposed and seconded in writing by Full members of the Club) with their consent shall have been received by the Secretary before the date of the Annual General Meeting in each year. Such nominations, together with the names of the Proposer and Seconder shall be posted to the Club premises at least fourteen days prior to the date of the Annual General Meeting.
6.2 If the number of candidates for election is greater than the number of vacancies to be filled then there shall be a ballot of those members present and entitled to vote at the Annual General Meeting.
6.3 If the number of candidates for election is equal to or less than the number of vacancies to be filled then all candidates shall be deemed to be elected if majority of those present at the Annual General Meeting, and entitled to vote, vote in favour of such election.
6.4 The Committee shall manage the affairs, the income and the property of the club according to the Rules and shall cause the funds to be applied solely towards promoting the Club’s objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the Members of the Club.
There shall be a Gentleman Players Section, a Lady Players Section, a Junior Players Section and a Social Section. All sections shall report directly to the Management Committee.
7.1 The Gentleman Players Section shall hold a Bowlers Meting in October each year where the Men’s Captain, Men’s Vice-Captain and Club Competition Secretary shall be elected.
7.2 The Lady Players Section shall hold a Bowlers Meeting in October of each year where the Ladies Captain, Ladies Vice Captain , Ladies Section Secretary, and Catering Officer shall be elected
Team Selection shall be entrusted to the Captain and Vice Captain, who will form a Selection Committee from the playing members. Two shall form a Quorum at least one of whom shall be the Captain or Vice Captain or their nominated deputy.
Trustees, who shall be at least two in number and full members of the Club preferably not members of the management committee, shall be appointed from time to time as necessary by the members of the Club in general meeting. A trustee shall hold office during their life or until their resignation in writing to the Secretary or until a resolution removing them from office shall have been passed by a two thirds majority of those present at an Extraordinary General Meeting called for that purpose.
All the property of the Club of whatever nature shall be vested in the Trustees for the time being, to be held in trust in their names for the use and benefit of the Club as a whole. As and when required the Management Committee shall take steps to secure the appointment by the Club of new Trustees and shall, as soon as possible, take all lawful and practicable steps to procure the vesting of all Club property into the names of the Trustees as constituted after said appointment. The Trustees shall at all times and in all respects act in regard to the property of the Club held by them in accordance with the directions of the Management Committee and shall have power to sell, pledge, lease, mortgage or otherwise alienate any Club property in compliance with the directions of the Management Committee.
10. ANNUAL GENERAL MEETING
An Annual General Meeting of the Club shall be held in the month of November in each year and 15 months shall not elapse without a General Meeting. At the Annual General Meeting the following business shall be conducted:
10.1 The presentation and the adoption of the accounts for the previous financial year ending on the 30th September prior to the Meeting. The accounts shall first have been examined by the Club’s Examiner.
10.2 The election of the Officers and Management Committee
10.3 Such other business as shall have been communicated to the Secretary and posted on the Club notice board at least 14 days prior to the meeting.
10.4 Any resolution properly put to a meeting of the Club relating to the creation, repeal or amendment of any Rule, Byelaw or Regulation of the Club such Rule, Byelaw or Regulation shall not be created, repealed or amended except by a majority vote of at least two-thirds of those present and entitled to vote. Provided that no such change shall jeopardise the Club’s status as a Community Amateur Sports Club within the meaning of the Finance Acts, or in any event alter its objects or winding-up provisions.
11. SPECIAL MEETING
A Special General Meeting may be convened at anytime by the Management Committee and such Meeting shall be convened within 21 days at the request of not less than one fifth of the Full Membership or 15 Members whichever is the less.
12. GENERAL MEETING
The Secretary shall, at least 14 days before any General Meeting post, in a conspicuous place in the Club premises, a notice of the Meeting stating the time and place, and the business to be conducted. The business at a General Meeting shall be limited to that provided by these Rules and those further matters set out in the notice convening the meeting.
The Quorum at any General Meeting shall be 15.
12.1 Voting shall be by show of hands. In the case of equality of votes, the Chairman (or other nominated person) shall be entitled to a second and casting vote.
12.2 Any conflict of interest must be declared to the Chairperson (or other nominated person) prior to the start of the meeting. The Chairperson (or other nominated person) will determine if the person may remain in the meeting and/or vote when the item is discussed.
The Management Committee shall, at its first Meeting after the AGM appoint from the full Membership the following Sub-Committees: Finance, Bar, Maintenance, Green and Entertainment.
13.1 Each Sub-Committee shall appoint its own Chairperson.
13.2 The Management Committee shall appoint other Sub-Committees as may be necessary for the efficient conduct of the Club’s affairs.
13.3 The Chairperson of the Club shall be an ex-officio member of all Sub-Committees.
13.4 Decisions of a Sub-Committee shall be subject to confirmation by the Management Committee.
14. CASUAL VACANCIES
The Management Committee shall have the power at any time to fill any Casual Vacancy occurring among the Officers and any Committee or Sub-Committee constituted under these rules. Any Officer or Committee Member so appointed shall hold office only until the succeeding Annual General Meeting but shall be then eligible for re-election.
The Financial Year of the Club shall be a twelve month period ending on 30th September of each year
Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirement of Bowls as a particular sport.
16.1 Candidates for Playing, Junior Playing and Temporary Membership shall be elected by the Management Committee at its sole discretion. A management quorum for membership election purposes shall be three, which should include the relevant gents or ladies captain. Every Candidate for Membership shall be proposed by one Playing Member and seconded by another Playing Member. The full name, address and the names of the proposer and seconder shall be communicated in writing to the Secretary who shall prominently display these particulars on the notice board for at least 14 days before their election as a Member. Until the Candidates are elected as Members, they shall not be entitled to any of the privileges of the Club. A Social Member wishing to transfer to Playing Membership shall make a full application as a new candidate.
16.2 Committee may refuse applications only for good cause such as conduct likely to bring the Club into disrepute. The Secretary shall inform each candidate in writing of the candidate's election or non-election. The Secretary shall furnish an elected candidate with a copy of the Rules and Byelaws of the Club and make request for such payments as are necessary.
16.3 Membership of the Club and acceptance of these Rules by the member will be deemed to constitute consent to the holding of relevant personal data for the purposes of the Data Protection Act.
17. Life Members
Life Members must be Playing Members. They may only be elected at a General Meeting of members on a recommendation from the Management Committee. All Playing Members’ entitlements apply.
18. Junior Playing Members
Junior Playing Members shall convert their membership to a full playing member on attainment of their 18th birthday. They may not serve as Officers of the Club or Members of the Management Committee or vote at the AGM. They may not propose or second a Membership application.
19. Playing Members
Playing Members shall be eligible to serve as Officers of the Club or as Management Committee Members.
19.1 Playing Members shall each season nominate for a minimum of two home and two away Friendly Fixtures, not including Senior fixtures or any Competitive League Fixtures.
20. Social Members
Social Members may not serve as Officers of the Club or Members of the Management Committee or vote at the AGM.
The Management Committee shall have power to expel any member who shall offend against the Rules of the Club. Or whose conduct shall in the opinion of the Management Committee render him or her unfit for Membership of the Club. Before any such Member is expelled the Secretary shall give the Member 7 days written notice to attend a meeting of the Management Committee and shall inform the Member of the complaints made against him or her. No Member shall be expelled without first having an opportunity of appearing before the Management Committee and answering complaints made against him or her, and unless at least two thirds of the Management Committee then present voting in favour of that Member’s expulsion. The Member may appeal to a separate Appeals Panel containing none of the persons involved in the original decision.
22. VISITING TEAMS
Players and Officials and their guests from other Clubs or organisations who are visiting the Club in connection with a fixture or a tournament taking place at the Club shall be allowed admission to the Club premises. Subject to any conditions attached to the Registration Certificate for the Club premises, intoxicating liquor may be sold to such persons by or on behalf of the Club for consumption on the premises and not elsewhere.
Membership subscriptions rates shall be set by the Management Committee and revised at their discretion, and shall be due on the 1st April in each year or at the time of election.
A member intending to withdraw from the Club shall signify intent in writing to the Secretary. All Club property and keys shall be returned.
Any Member shall be entitled to introduce a maximum of two guests at any one time to the Club, provided that no person whose application for Membership has been declined or has been expelled from the Club shall be introduced as a guest. The Member introducing a guest shall enter the name and address of the guest together with his or her own name in a book, which shall be kept, on the Club premises. Twice yearly shall be regarded as the maximum for any one person to be admitted as a guest. Children of members are welcome in the Clubhouse under supervision.
26. LIST OF MEMBERS
A list of Members of the Club shall be placed in the Clubhouse, on or immediately after the first day of May in each year.
26.1 The contact details provided and displayed are for the organisation of matches and competitions, which is in accordance with the ‘legitimate interest’ principle of the General Data Protection Regulation (GDPR). The contact information will not be shared with any external third party If a member does not consent to their contact details being used for this purpose, then they should notify the secretary who will remove their contact number from the list.
27. CONDITIONS OF PLAYING MEMBERSHIP
Gentleman’s Section shall take responsibility for Bar Duties, and Ladies Section likewise for Tea Duties according to a list drawn up each season.
28. PLAYING SEASON
The Playing Season shall commence at the end of April and terminate at the end of September, or such dates as the Management Committee determine.
29. RULES OF PLAY
Whilst on the Green, all Members shall wear flat smooth-soled shoes with no heels, and conform with the Club’s current Dress Code.
30. The Green is for the use of Playing Members at all times. When an event is taking place, any spare rinks may be used for roll-ups. Any exception to this Rule will be at the discretion of the Green Keeper, Captain or Committee.
31. CLUB HOURS
Opening hours shall be at the discretion of the Management Committee and conform to current legislation. The club shall adhere to the requirements of the Licensing Act (or any subsequent Act) with regard to the purchase and supply of excisable goods.
32. COMMITTEE POWERS
If any matter shall arise which is not covered by these Rules, the management Committee shall have full power to take such action, as they deem necessary and advisable in the interests of the Club.
33.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
33.2 If at that Special General Meeting, the resolution is carried by at least two thirds of the Playing Members present at the meeting, the Management Committee shall there upon, or at such date as shall have been specified in the resolution, direct the Trustees to proceed to realise the assets of the Club and discharge all the debts and liabilities of the Club.
33.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Playing Members of the Club. But shall be given or transferred to some other charity or a Registered Community Amateur Sports club or to Bowls England for use by them in related community sports.
34. CHILD AND VULNERABLE ADULTS
The club accepts it has a duty of care to safeguard all junior and vulnerable adults whilst they undertake activities within it's charge. The club will do everything it can to provide a safe environment.
The club shall adhere to the Safeguarding Policy of Bowls England and will ensure that all the contents are communicated to members and clearly displayed within the club premises for Members and Visitors.
35. AMENDMENTS TO RULES
None of the above Rules shall be expunged or altered or any new rules adopted except at an AGM or Special General Meeting of the Club convened for that purpose.